Legal

Privacy Policy

Last updated: June 8, 2026

This policy explains how Voyce for Paws, a project of Be the Voyce, Inc. (a 501(c)(3) nonprofit, EIN 32-0760338, based in Wooster, Ohio, USA), collects and uses information when you sign up on this website, interact with our pre-launch communications, or use the Voyce for Paws app once it launches.

The short version: before launch, we collect only what we need to email you about the launch. When the app is live, we also collect the photo, location, and details you submit when you report an animal, plus your role and contact if you join the network. We never sell your data, and you can request deletion at any time.

1.What We Collect

When you sign up for early access on this site, we collect only the information you choose to provide:

Email address

Required — so we can send you launch updates.

Name

Optional — for personalizing emails.

City

Optional — helps us understand where our early supporters are.

Role / interest

Optional — e.g. Foster, Vet, Donor — so we can tailor what we send you.

Consent

A record that you agreed to these terms when signing up.

We do not automatically collect device identifiers, advertising IDs, or detailed analytics fingerprints during pre-launch.

When you use the app (at launch), we also collect what you submit to report an animal or to participate in the network:

Photos / videos

The images you take or upload of an animal you are reporting.

Location / GPS

The location of the animal — captured automatically or adjusted by you — so nearby helpers can find it.

Report details

Help type, AI assessment, and any notes, shelter, or lost/found details you add.

Contact (optional)

Your name, phone, or email if you choose to add them. Reporting can be anonymous.

Account & role

If you join the network: your role(s), location, and contact, so we can route relevant alerts.

2.How We Use It

We use the information you provide only to:

Send you updates about the Voyce for Paws launch and rollout.
Send you tailored content based on the role you selected (e.g. fosters get foster-specific emails).
Reach out for early-access feedback, beta invitations, and ways to help.
Maintain a record of your consent for legal compliance.
When the app is live: process your report and photo, generate an AI assessment, attach the location, and share the report with relevant network members and partners who may be able to help.

We do not use your data for advertising. We do not sell or rent your information to third parties.

3.Where Your Data Lives

We use a small number of trusted third-party services to operate the Service:

MailerLite — stores your email and subscriber profile so we can send launch updates. (MailerLite Privacy Policy)
Givebutter — processes donations if you choose to give. We never see or store your full payment details. (Givebutter Privacy Policy)
OpenStreetMap / CartoCDN / Leaflet (and, in-app, a mapping provider) — provides the maps and location lookup. They do not receive personally identifying information about you.
Supabase — securely stores reports, photos, and account data when the app is live.
AI providers — process report photos to generate assessments; we instruct them not to train on your data where their terms allow.

4.AI & Automated Processing

When the Voyce for Paws app launches, photos and videos you upload of animals will be processed using artificial intelligence (AI) to assist the rescue network:

AI may detect species, breed, approximate age, color, visible condition, and urgency level from the image.
AI may generate a Rescue Card and a Health Assessment (clinical card) based on what it detects, to share with the network.
AI is used as a starting point only — final decisions about an animal’s care rest with the people, rescuers, and veterinarians involved.

We rely on trusted third-party AI services to perform this processing. We do not use your uploaded photos to train AI models, and we instruct our AI providers not to use your data to train their models, where their terms allow.

AI outputs are not medical advice. You can choose not to use AI features when the app launches; you may still report an animal manually with your own description.

5.Cookies and Tracking

This site does not currently set tracking cookies for advertising or analytics. Your browser may set basic technical cookies as needed to display the page. Embedded third-party content (such as the map) may use technical cookies governed by their own privacy policies.

6.Your Rights

You have the right to:

Access the personal information we have about you.
Correct any inaccurate information.
Delete your information from our records.
Withdraw consent at any time by clicking the unsubscribe link at the bottom of any email or by emailing us.

To exercise any of these rights, email us at info@bethevoyce.org. We’ll respond within 30 days.

U.S. state privacy rights. Depending on where you live (for example, California, Virginia, Colorado, or other states with privacy laws), you may have additional rights — including the right to know what personal information we collect, to access, correct, or delete it, and to opt out of any “sale” or “sharing” of personal information. We do not sell or share your personal information. To exercise a state privacy right, email us at info@bethevoyce.org; we will not discriminate against you for doing so.

7.Children’s Privacy

This site is not directed at children under 13. We do not knowingly collect information from children under 13. If we learn that a child under 13 has provided us with information, we will delete it promptly. If you believe a child under 13 has signed up, please email us at info@bethevoyce.org.

8.Data Retention

We keep your information for as long as you remain on our pre-launch list and as long as is necessary for the launch and ongoing communications. If you unsubscribe or request deletion, we will remove your information from our active subscriber list within 30 days.

For reports submitted in the app, we retain the photo, location, and report details for as long as needed to coordinate help and to maintain case records. You may request deletion of your reports and account information at any time by emailing us.

9.Security

We rely on the security practices of MailerLite and other reputable providers to protect your information in transit and at rest. While no system can be perfectly secure, we will notify affected subscribers in the event of a known data breach involving their personal information, in line with applicable law.

10.International Users

Our infrastructure is operated primarily in the United States. If you are signing up from outside the U.S. (including the EU, UK, Canada, or elsewhere), your information may be stored and processed in the United States. By signing up, you consent to this transfer.

11.Changes to This Policy

We may update this Privacy Policy as the Service evolves. When we do, we will update the “Last updated” date at the top of this page. Material changes will be communicated to subscribers by email.

12.Contact

Questions about this Privacy Policy or how we handle your data?

Be the Voyce, Inc.
Wooster, Ohio, USA
Email: info@bethevoyce.org